Your office may just need a small refurbishment to reduce unsightly loose cabling, or improve the kitchen area otherwise a larger project may entail a space planning review and creation of a new open plan layout or partitioning to add some privacy.
There are many additional benefits to an office refurbishment if planned, budgeted and managed correctly. It?s proven that it can significantly improve staff performance, enhance corporate image and competitive advantage, increase your client base, and improve your staff retention.
1. Determine the motive
Firstly, establish the main reasons why you have decided to refurbish your offices. It may simply be that your offices are looking tired and run down, or that you are driven by a lease renewal, have surplus space or you are growing and need to create more space.
It may be external factors, such as new competitors in your local area or customer comments and feedback which are the forcing you to review your premises.
Tip ? You may find that all these points apply, prioritise them and keep them in mind when designing and refurbishing your offices as it is easy to lose track and become distracted with the smaller details of the refurbishment.
2. Set up an in-house office refurbishment project team
Often one of the trickiest decisions to make in an office refurbishment is who is going to coordinate it internally. Ideally this needs to be someone who is well organized, has keen attention to detail, plans meticulously, has budgetary experience and has excellent communication skills and the ability to effectively gain buy-in and contribution from others people where required.
Tip ? the ideal scenario is to have the Managing Director approving major decisions such as the selection of the refurbishment company and the final design but it is important that the finer details and minor decisions are made during the planning and completion of the project by a team from various departments.
3. Select an experienced office refurbishment partner
A good refurbishment partner should be able to provide all the key services, such as the project management, space planning, office design, mechanical and electrical works, decorating and furniture supply. This makes the process a whole lot easier when you can deal with one company and one point of contact.
Consider whether the relationship will work between the refurbishment partner and your in-house team, as they will be working closely together over many weeks or months.
Perform due diligence and look at their track record and financial performance. Ask them if they have relevant experience of your type of project in your industry sector. Your office refurbishment will involve significant costs and the implications of your chosen refurbishment partner failing to complete on time, or at all, could be substantial.
Consider whether your project is too big or too small for them. Do they specialise in high or low value contracts or do they have experience of both?
Make sure you dot the i?s and cross the t?s and check that they have the relevant insurance covers, references and industry accreditations.
Most importantly, do they seem as though they really want your project? Are they committed? Will they do whatever it takes to deliver your office refurbishment project on time and within budget?